A hire notice is your wording on a machine: damage, cleaning, return condition, or whatever your contract actually says. It is not a thorough examination label.
Write the words you mean
Use the sentence your desk will stand behind when a machine comes back. Vague slogans do not help a dispute. Put the words in a typed note. Do not ask for them to be copied off a blurred photo of another hirer’s sticker.
Keep hire notices away from thorough examination dates. The date comes from the competent person’s report. Mixing “return clean” and a next-examination date on one confused label makes both harder to read. HSE’s inspection guidance says that when equipment leaves an undertaking it should carry physical evidence of the last inspection, such as a report or a label. That evidence is not the same as your commercial hire terms.
Fit and reorder
Clean the panel. Stick the notice where the user will see it before they drive off. Replace it when it is unreadable. Catalogue notices that are in stock can dispatch the same day. Your own paragraph is quoted.
Fit the notice before the machine leaves, on a clean flat panel, and replace it when it is scuffed to the point that the sentence cannot be read. A notice that contradicts your hire terms will not help you. If the wording is long, ask for a size you have measured rather than shrinking the type until it is a blur. Put the notice where it is seen before the machine is driven away, not inside a locked cabinet. Replace it When the sentence can no longer be read, replace the sticker. A half-worn notice is easy to ignore, which defeats the point of printing it. Put a fresh one on before the machine goes out again.
Sources
- Titan Graphics fitting note. This page describes how we print and how a yard can fit stickers. It is not a legal duty.
- HSE: Inspection of work equipment